Jointown Pharmaceutical Group is the largest non-state-owned pharmaceutical distribution company in China. Headquartered in Wuhan, the firm engages in the manufacture and distribution of pharmaceutical products, traditional Chinese medicine, and medical equipment. It also operates pharmaceutical logistics centers, e-commerce, and retail chains.
Fixed Asset Entry
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Inefficiencies Abound In The Accounting, Quality Control, and Finance Departments
Jointown was on the lookout for innovative ways to thrive in a tough business environment.
With the company’s impressive expansion, the growth in painfully repetitive and burdensome day-to-day tasks also exploded. As a result, employees’ morale suffered as they tried to cope with cross-system copying, comparison, and entering data into the accounting systems while ensuring accuracy.
Additionally, the critical but laborious task of verifying licensed pharmacists required a minimum of 90 hours a month. Employees had to manually enter the pharmacists’ pictures, enter data, and complete the procedures needed for the enterprise resource planning (ERP) system.
On top of that, in the finance department, account applications needed approval while account permissions were granted according to the job responsibilities and business needs of Jointown’s employees.
Each approval request took at least two hours because of the two paths: existing account or no existing account. It also involved an extensive series of steps which includes:
- Generating an account
- Adding a user
- Entering basic information
- Assigning relevant permissions
- Reviewing approval requests
- Checking phone numbers.
To target Jointown’s inefficiencies, Laiye recommended its products — Laiye RPA and Laiye Intelligent Document Processing (IDP) as the ideal solutions.
FIXED ASSET ENTRY
Employees simply had to take a photo of the invoice and let Laiye RPA complete all the necessary rules-based business processes.
Through optical character recognition (OCR), Laiye RPA would swiftly scan the invoice, log it into the company system, and enter the data automatically – with virtually no errors.
What used to take 10 minutes only takes one minute now.
Using Laiye’s Intelligent Automation products, Jointown Pharmaceutical Group’s employees could now move on to other more rewarding tasks. The company also reduced its data entry time by 90%, which allowed them to use the thousands of work hours saved more productively.
After assessing the success of the initial test, Jointown quickly deployed Laiye’s powerful capabilities in other departments.
QUALITY CONTROL DEPARTMENT
With the help of Laiye’s products Laiye RPA and Laiye IDP, the time taken to verify licensed pharmacists was cut from 90 hours to only 10 hours.
The two powerful intelligent automation solutions automatically locate the relevant images, extract the necessary information, and input the required data into the appropriate software.
For account applications in the finance department, Laiye RPA dramatically simplified the entire process by automatically extracting all required information and assigning the relevant permissions. It also generated a detailed report which it distributed via email. All this only took the bot 15 minutes each time, instead of the 2 hours previously, improving efficiency eight-fold.
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