Manufacturing Enters the Agentic Era: Automating Global Order and Invoice Processing with Laiye ADP

In global manufacturing, documents like purchase orders and invoices are essential to keeping operations running. But as businesses grow across regions, channels, and languages, manual document processing has become a critical bottleneck. It’s slow, prone to errors, and directly impacts on-time delivery and cash flow.

With document volumes rising faster than teams can manage, manufacturers need a smarter, scalable solution. That’s where Laiye ADP (Agentic Document Processing) comes in. Powered by VLMs, LLMs, and advanced agentic technologies, Laiye ADP helps enterprises process multilingual, multi-layout unstructured documents with unmatched accuracy and efficiency.

The Hidden Pain Point: Why Document Processing is Holding Manufacturers Back

Manufacturers today face several consistent challenges:

Disconnected Order Management

• Orders arrive through dozens of channels, from email and websites to customer portals arriving as Excel and PDF, scanned images and even handwritten notes. With over 4,000 layout variations across languages including English, Chinese, Thai, and Spanish, critical order details often remains trapped in inboxes and local folders. Without seamless integration into ERP systems, the data delays information sharing and prevents real-time decision-making.

Costly Manual Processes

• Frontline staff can spend 50–80% of their day on repetitive typing and verification. Errors in product specs, quantities, or pricing result in incorrect orders, leading to incorrect shipments, customer disputes, and costly rework. Meanwhile, supply chain managers waste valuable time correcting preventable mistakes.

Inefficient Cross-Team Collaboration

• Disconnected order sources and scattered data create long communication loops and complex handoffs between departments. These inefficiencies frequently lead to misunderstandings, delays, and increased coordination overhead.

The root cause? Legacy automation tools fall short. Traditional OCR only “reads” characters without understanding them, while conventional IDP requires extensive template setup and training for each document type, making it too costly and complex to scale across global operations.

The result? A bottleneck that grows worse with every new customer, channel, and region.

The Paradigm Shift: From Static Documents to Intelligent, Actionable Inputs

Laiye ADP isn’t just another document processing tool. Moving beyond OCR and IDP, Laiye ADP leverages Large Language Models (LLMs) and Vision Language Models (VLMs)  to understand document semantics, layout, and business context without predefined templates or manual training, even blurry scans or handwritten notes.

For manufacturers, this means an end-to-end solution that moves from comprehension to execution:

1. Connecting All Input Channels: ADP integrates with emails, scanned copies, IM tools, and customer systems.
2. Understanding & Extracting Key Data: The platform automatically analyzes layout, detects language, and pulls out critical fields like material numbers, quantities, and supplier details.
3. Applying Business Logic & Validation: ADP cross-references extracted data with internal systems—matching material codes, verifying totals, validating customer terms, and performing 3-way invoice matching.
4. Executing & Continuously Improving: Pushes validated data into ERP, MES, or CRM systems via API or native RPA, triggering follow-up actions like order creation or payment processing. A human-in-the-loop system reviews low-confidence items, and every correction feeds back into the platform, creating a self-improving data flywheel that makes ADP smarter with every document processed.

From Orders to Invoices: Measurable Impact in Real-World Scenarios

Shifting from manual work to agentic automation delivers measurable results. In global manufacturing deployment, Laiye ADP automated end-to-end processing for both orders and invoices:

Order Processing

• Processing time: Reduced from 5–10 minutes to just 30 seconds per orders (90% faster).
• Employee Capacity: Increased 6x, one operator now handles the workload of six
• Accuracy: Near-elimination of manual errors
• Customer Experience: Order response time dropped from hours to minutes—significantly boosting customer satisfaction.

Global Invoice Processing

• Processing time: Time per invoice dropped from 45 minutes to 3 minutes
• Approval cycle: Shortened from 15 days to just 3 days, three-way matching accuracy rose from 85% to 96%
• Manual effort: Reduced by over 80%—freeing finance teams to focus on strategic analysis

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"What surprises me most is the system's multilingual processing capability. Our finance team finally doesn't have to struggle with different languages. More importantly, reducing the approval cycle from 15 days to 3 days gives us the opportunity to obtain more favorable procurement terms, which directly translates into tangible financial benefits."

— CFO of a Multinational Manufacturing Enterprise

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The path to a smarter manufacturing operation begins by streamlining the everyday tasks that slow you down. Laiye ADP turns document handling from a costly bottleneck into a strategic advantage of speed, accuracy and automation.

Ready to discover how Laiye ADP can transform your document workflows?

Download the Laiye ADP Whiteaper: "Laiye ADP: Document Processing in the Age of Agentic AI".